Legal

Privacy Policy

Home—Privacy Policy

Last Updated: January 2024

1. Introduction

Iconic Business Solution ("we", "our", "us") is committed to protecting the personal data of all individuals who interact with our services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with India's Information Technology Act, 2000 and rules made thereunder, and applicable data protection laws.

By using our website, services, or submitting your information to us, you consent to the data practices described in this Privacy Policy.

2. Information We Collect

We collect personal data that you voluntarily provide to us, including but not limited to:

  • Full name, email address, phone number, and mailing address
  • Professional information such as job title, company name, and industry
  • Resume, CV, employment history, and qualifications (for job applicants)
  • Communications and correspondence you have with us
  • Service usage data and preferences
  • Technical data including IP address, browser type, and cookies

3. How We Use Your Information

We use the personal data collected to:

  • Provide, manage, and improve our consultancy and recruitment services
  • Match candidates with suitable employment opportunities
  • Communicate with clients and candidates about projects and placements
  • Process enquiries, contracts, and transactions
  • Send service updates, newsletters, and promotional communications (where consent is given)
  • Comply with legal and regulatory obligations
  • Conduct analytics to improve our services and website

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your data with:

  • Client companies for the purpose of recruitment and placement services (with your consent)
  • Service providers and technology partners who assist in our operations
  • Legal and regulatory authorities when required by law
  • Professional advisors including lawyers and accountants

All third parties are contractually required to maintain the confidentiality and security of your personal data.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Our security practices include encryption of sensitive data, access controls, regular security assessments, and staff training on data protection.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Candidate data is typically retained for up to 3 years. Client data is retained for the duration of our business relationship and up to 7 years thereafter for legal compliance purposes.

7. Your Rights

Under the PDPA and applicable laws, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate personal data
  • Withdraw consent for processing at any time
  • Request deletion of your personal data (subject to legal obligations)
  • Lodge a complaint with the Personal Data Protection Commission (PDPC)

To exercise any of these rights, please contact our Data Protection Officer at: dpo@iconicbusinesssolution.com

8. Cookies

Our website uses cookies to enhance user experience, analyze website traffic, and provide personalized content. You may disable cookies through your browser settings, though this may affect the functionality of our website.

9. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: